Privacy Notice

Blueprint Fitness is a Personal Training facility based in Whetstone, North London, providing personal and semi-private personal training to individuals and groups. Our facility also offers a range of health and well being classes. Many of our classes are provided by third party instructors and any personal information that you share directly with them falls outside the Blueprint Fitness privacy policy.

As an essential part of our business, we collect and manage client and non-client data. In doing so, we observe the UK data protection legislation, and are committed to protecting and respecting clients' and non-clients' privacy and rights. As such we act as "Data Controller" in respect of the information gathered and processed by us.

To ensure that you are informed about how we operate, we have developed this privacy notice, which details how we collect, manage, process, store and share information about you as a result of you visiting this site or attending our facility.

This privacy notice also provides you with the information about how you can have control over the use of your data.

If you have any comments or queries regarding the use of your data, please contact our Group Data Protection Officer at info@blueprintfitness.london

You can write to our Group Data Protection Officer at Blueprint Fitness, 1105-1111 High Road, Whetstone, London N20 0PT.


What Information Do We Collect?

In general terms, we collect information about you to enable us to:

  • Administer our relationship with you, provide services and respond to enquiries

  • Enable business development including sending newsletters, information updates and details of our classes and offers

  • Process applications of employment or self-employment

  • Deliver requested information to you about our services and products

  • Ensure the billing of any services and obtain payment

  • Process and respond to any queries or complaints

  • Enable us to meet our legal and other regulatory obligations imposed on us

The information we need for these purposes is known as "personal data". This includes your name, address (work or home), email address, telephone and other contact numbers and financial information.

We collect this in a number of ways. For example, you may provide this data by email, via our website, over the telephone, or by letter.

We also process sensitive classes of information that includes:

  • Physical or mental health details, and

  • Racial or ethnic origin

We will seek your permission if we need to record any of your sensitive personal data on our systems, although you should expect us to record details of your general health as part of your initial consultation before any personal training activity commences.


How We Use The Information and Your Rights

We use the data we collect from you for the specific purposes listed below. Please note that the sub lists below explain the legal basis for processing your data, linked to the processing purpose, and in what circumstances your data will be shared with a third party.

  • To administer our relationship with you, to provide personal training services and respond to enquiries

    • This is to meet the requirements of a contract

    • It is shared with MindBody; a database that manages appointments, training records and holds detailed client information.

  • To ensure the billing of any services and obtain payment

    • This is to meet the requirements of a contract

    • It is shared with Government VAT and tax inspectors, internal and external auditors

  • To communicate with you on Blueprint Fitness' offers, new classes, and other information relating to our facility which are relevant to your interests

    • This is to seek explicit consent prior to sending individuals information in line with their preferences

    • It is shared with Mailchimp to administer our newsletters, Squarespace to host our website, and Zoho to administer our online forms.

  • To provide you with support by telephone

    • To fulfil contractual obligations this includes taking action before entering into a contract

    • It is not shared with third party organisations

  • To process and respond to queries, job applications, enquiries and any complaints

    • To meet a legal obligation

    • It is not shared with third party organisations

Your Rights

Under the terms of the data protection legislation you have the following rights:

  1. Right To Be Informed - This privacy notice fulfils our obligation to tell you about how we use your information.

  2. Right To Access - You have the right to ask us for a copy of any personal data that we hold about you. This is known as a "subject access request". To make a subject access request, please write to our Group Data Protection Officer (details above).

  3. Right To Rectification - If any of the information that we hold about you is inaccurate, you can either contact us on 07885 080 729 or write to our Group Data Protection Officer (details above).

  4. Right To Be Forgotten - From May 25, 2018, you can ask that we erase all personal information held about you. Where it is appropriate that we comply, your request will be fully actioned within 30 days.

  5. Right To Object - You have the right to object to the continued use of your data for any purpose listed above for which consent is identified as the lawful basis for processing i.e. you have the right to withdraw your consent at any time.

  6. Right To Restrict Processing - If you wish us to restrict the use of your data please write to our Group Data Protection Officer (details above).

  7. Right To Data Portability - If you would like to move, copy or transfer the electronic personal data we hold about you to another organisation please write to our Group Data Protection Officer (details above).

  8. Rights Relating To Automated Decision Making - we do not do this so it is not applicable

  9. Is The Processing Of Information Likely To Cause Individuals To Object or Complain? - Blueprint Fitness is not aware of any justifiable reason that would constitute a legitimate reason for objecting or complaining about the way we process or control information.

  10. How Long Will We Retain Information For? - We will typically retain information for 7 years. This is due to regulatory reasons and to ensure our business records are adequate to maintain the requisite levels of insurance to protect our clients and non-clients.

  11. Overseas Transfers - None of the information we collect, process or store is transferred outside of the EEA, however, this website is built using a third party host (Squarespace) who are based in the USA. We also use Mailchimp for administering our newsletters, Zoho for processing online application forms, and MindBody for storing client data, and therefore you should read their individual privacy policies to ensure you are satisfied with their management of personal data before you provide your personal information via this website, electronically via any other method, or in person.

Data Privacy & Security

At Blueprint Fitness, we maintain our systems to protect as much as possible against security risks therefore protecting your data.

Cookies And Links To Other Websites

In order to offer and provide personal service through our websites, we may use cookies to store and help track information about you. A cookie is a small text file sent to your device that we use to store limited information about your use of the website. We may use cookies to provide you with certain functionality (such as to ensure a secure log in, and to personalise our website content. Without cookies this functionality would not be available.

By using our websites you agree that we can place these types of cookies on your device.

We may also use analytics tools provided by Google, Inc. or other similar providers. This data is collected and aggregated on an anonymised basis about users and visitors' use of the website. In addition we may use marketing automation tools. These companies serve cookies to profile users of visitors interests and activities. You have the right to refuse or disable cookies.

General

Questions and comments regarding this privacy notice are welcomed and should be sent to write to our Group Data Protection Officer (details above).